Scope creep is very easy to have happen; currently I am in a project where I am the lead instructional designer. We were tasked to bring in-house training that was offered by the LMS vendor. Current state is the LMS administrators are sent to Nashville to attend a three-day learning event, which covered all aspects of the Administrator’s duties. As we are a not for profit organization, the strategy behind bringing the learning in-house is to be stewards for our financial resources. The original scope was to create 1 – 2 hour virtual classes set up in modules so the students could attend from their geographically diverse offices. The project charter was created and in hindsight simplified the project.
The first mistake was to not have a WBS, or a resource allocation plan. While the resources were in place, the problem arouse when two of the resources had higher priority projects bump the work for this project out of the time-line. The competing projects were not getting completed on time. Intervention was called for by way of a meeting with the senior management of each of the projects and higher manager to help define the priority of both of the projects. The end results included assigning a project manager to the project where I was the lead ID and a new realistic timeline has been established.
Weekly status meetings have been held throughout this project and continue to this day. As stated in the learning videos and the reading throughout this course Communication is one of the best tools we have as a project manager.
I believe the knowledge I have gained from this class with the tools will greatly help me better manage projects. I realize the time spent in the project planning documents will greatly assist me in the managing of the projects I will be given in the future. I will be sure to communicate with my team and with the project stakeholders on a regular basis. I will also reach out to the team for their ideas on fixing problems and not take that burden on myself.
Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons, Inc.
Greer, M. (2008) The Project Management Minimalist: Just Enough PM to Rock Your Projects! Laureate custom Ed, Baltimore